Learn how to add headings and formatting to a document so assistive technology can infer meaning from the document structure and formatted characters using built-in styles. Hidden text Select this option to display a dotted line under. Paragraph marks Select this option to display the ends of paragraphs with the paragraph symbol. The key is to assign a separate existing paragraph style to each level of numbering. You use that to create and name a list style, within that dialog, when you format numbering you go to the Define New MultiLevel List Dialog. Spaces Select this option to display spaces between words as dots. Automatic Paragraph Numbering all starts with the Define New List Style Dialog. Tab characters Select this option to display tab characters as arrows. I’m not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help.From: How to Make an Accessible Document in Microsoft Word Always show these formatting marks on the screen. Please mention the app and version that you’re using. For example, “Please troubleshoot my workbook and fix what’s wrong” probably won’t get a response, but “Can you tell me why this formula isn’t returning the expected results?” might. When contacting me, be as specific as possible. You can send screenshots of your data to help clarify your question. Don’t send files unless requested initial requests for help that arrive with attached files will be deleted unread. I answer readers’ questions when I can, but there’s no guarantee. It isn’t the only way to get the desired results, but it’s easy to apply. This neat trick won’t work if there are more than two subtitles neither field would ever display the subtitle(s) between the first and last in the document. Rather, it’s displaying the styled text–it only seems to be deciding between the two subtitles. In this case, the field isn’t deciding which subtitle to display. The macro makes the decision the field follows suit. The table of contents appears in the location you selected. For Word 2003 and earlier, select Insert > Reference > Tables and Indexes, then select the Table of Contents option. Select Table of Contents and choose one of the automatic styles.
If you’d like to read more about fields then display the found subtitle and nothing, accordingly. Place your cursor where you want to add the table of contents. My examples are usually straightforward and simple, but this time, I’m combining the conditional example from last month’s article with a repeating content example because together, they provide an interesting real-world scenario. You won’t see the field’s results in the browser, but it will print. Highlight a header in the text, then open the Paragraph dialog box (right click the paragraph and choose Paragraph from menu). However, the browser edition supports fields. You can’t run VBA code in the browser editions, nor can you use the browser edition to insert a field. If you want to know how the original document works, read the above linked article first. The download contains the files for the earlier article and the completed documents for this article. You can use your own document or download the demonstration. I’m using Word 2016 on a Windows 10 64-bit system, but the previous article’s code will run in older versions. How to Use Section Breaks to Control Formatting in Word How to Hide and Handle Zero Values in an Excel Chart More about Softwareįive Methods to Insert a Checkmark Into Microsoft Office Products We all want more efficient ways to maintain content. It’s not the same problem, but the goal is similar. This time, we’re going to look at a similar solution that repeats content throughout a document using a field. To add a control, click in the document where you want to add it, and then click the control you want to add on the Design tab. In the list of tabs under Customize the Ribbon, select the Developer box and then click OK. It makes it easy to maintain shared content in a source document, while generating multiple custom documents as needed. View the Developer tab to add or change content controls.
Last month’s article How to use prefix tags and VBA to generate conditional content in Word documents showed a simple technique for displaying conditional content.